Privacy Policy

Effective Date: 18^th June 2025

At KSC Transport, we are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website, contact us, or apply for a position within our company.

1. Who We Are

KSC Transport provides nationwide container transport services across the UK. For the purposes of data protection law, we are the data controller of the personal information you provide to us.

2. What Personal Data We Collect

We may collect the following personal data when you interact with our website or contact us:

• Full name
• Email address
• Telephone number
• Company name (if applicable)
• Enquiry or message content
• CVs and job application details (if applying for a role)
• Technical data such as IP address, browser type, and usage data (via cookies and analytics)

3. How We Use Your Data

We process your personal data for the following lawful purposes:

• To respond to your enquiries and provide transport quotes or service information
• To evaluate CVs and job applications for current or future employment opportunities
• To manage transport services and communicate with clients or job candidates
• To improve our website and user experience through analytics
• To comply with legal or regulatory obligations

We only collect data that is relevant, limited, and necessary for the stated purposes.

4. Legal Bases for Processing

Under UK GDPR, we process your personal data using the following lawful bases:

• Consent – when you voluntarily provide information (e.g., CV submission or enquiries)
• Contractual necessity – to respond to service requests or client communications
• Legitimate interests – to operate and improve our services and website functionality
• Legal obligation – to comply with applicable laws and regulations

5. Job Applications and CV Submissions

If you apply for a position at KSC Transport or send us your CV, we will use your information to assess your suitability for employment. Your data will be:

• Stored securely
• Accessed only by authorized personnel
• Retained only as long as necessary (typically no longer than 6–12 months unless required for legal purposes)

You may request removal of your CV or personal data at any time by contacting us (see contact section below).

6. Sharing Your Data

We do not sell, rent, or share your personal data with third parties for marketing. We may share your data only when:

• Required by law or regulation
• Necessary with service providers who assist in operating our website (e.g., hosting providers), under strict confidentiality and data protection agreements

7. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

• Secure servers and encrypted storage
• Access control for authorised personnel only
• Regular monitoring of systems and practices

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right to access – request a copy of the data we hold about you
• Right to rectification – correct inaccurate or incomplete data
• Right to erasure – request deletion of your data in certain circumstances
• Right to restrict processing – request we limit how we use your data
• Right to data portability – request your data in a structured, readable format
• Right to object – object to how we are processing your data
• Right to withdraw consent – at any time, if processing is based on consent

To exercise any of these rights, please contact us using the details below.

9. Cookies and Website Analytics

We may use cookies to improve your browsing experience and to gather website usage statistics. You can control cookie settings through your browser preferences.

For more information, see our Cookie Policy.

10. Data Retention

We retain your personal data only as long as necessary for the purpose it was collected, or to meet legal, regulatory, or contractual obligations.

11. Contact Us

If you have any questions about this Privacy Policy or would like to exercise your data rights, please contact:

KSC Transport
Email: info@ksctransport.co.uk
Phone: +44 7448 485332
Address: Unit 1 Riverside Industrial Estate, Oliver Close, West Thurrock, Essex, RM20 3EE